Click here to get to the new shopping cart.
Check out our new shopping cart, designed to help you find the right parts at the best prices and availability. Built on the latest standards and highly adaptable, it offers a simpler, more advanced way of ordering. This is the first part of our series, where we'll explore how it can make a difference for you.
> Watch how-to video series on Youtube
In the header level you can upload your order file, add items manually to your shopping cart and activate further functions in the shopping cart options.
A maximum of 6 shopping carts can currently exist at the same time. We are working on increasing it.
Add the product number and related quantity as well unit of measurement to your shopping cart. You can also use other article number categories such as EAN code.
If the supplier supports the article search (TecCom Business Cloud service), you can even search for items in the data provided by the supplier.
Ean Code and Buyer Product No. cannot be used if the supplier does not support them in his membership profile.
CMD is currently not supported, only business cloud article search integration.
As soon as you have completed your articles and filled in the 3 standard fields accordingly, you can usually send your message.
All 3 fields have an influence on further options in the shopping cart. Changes to them can be done in the following sites (administration permission needed!):
Administration > Organizations
Administration > Membership Profil
Your TecCom Network > Partners
Purchaser:
You will only be shown organisations to which your user has access and a valid business relation with a supplier.
It is not possible to select a supplier organization as a purchaser.
Please use the classic shopping cart for such cases.
Supplier:
You will only be shown organisations to which your purchaser organization has a valid business relation.
If the supplier is a TecForm supplier or their membership profile is not correctly filled / activated, no message can be sent to them via the new shopping cart.
If there are several business relationships between you and your supplier, but with different buyer and/or supplier party numbers, these will not be displayed.
Please use the classic shopping cart for such cases for the time being. We are working on a possible solution.
Using the new shopping cart you can easily transit into the Order Pro standard business relation setup (tecID to tecID). If you want to switch to the order pro setup please contact our support. In this case you will be able to select you directly in your purchaser selection all your addresses without further subsettings.
If you still need non-standard setups like the ship-tos no worries you can configure back the field for the time being. Moreover we automatically show it in case your business relation to the selected supplier makes it mandatory. Lean back and enjoy the experience.
Warehouse/Outlet (former ship-to):
Drop shipping:
Unloading Point:
In the header summary you can see in which order the goods will be shipped, see example scenarios in category Shipping way.
If supplier change the address, you see the old and new value as tooltip in each header field. In the header summary you will only see the confirmed / changed addresses from the supplier.
With the following 3 options you can specify how the supplier should handle the order if not all articles are available at the requested conditions.
The options can be enabled in the shopping cart options and are only taken into account for the ordering process. Supplier can adjust the setting for them in his membership profile for each individual delivery method.
Back order
If activated, articles can be put on backorder and sent later.
Optional setting: Depending if it is an express or stock delivery method, it will be by default activated or deactivated. You still can change it manually.
Not allowed setting: You can't activate it for the selected delivery method.
Mandatory setting: You can't deactivate it for the selected delivery method.
Complete delivery
It is deactivated by default, but can be activated if supported by the supplier for the selected delivery method.
If activated, supplier confirms the order only, if all articles are deliverable.
Complete shipment
This option can only be used with an Order Pro supplier.
It is deactivated by default, but can be activated if supported by the supplier for the selected delivery method.
If activated, all available articles must be delivered in one shipment.
Use the options to let the supplier know if and how your articles can be substituted. Substitution settings can be enabled in the shopping cart options.
Substitution suggestions
Only used for Inquiry.
If this option is activated, the supplier can provide alternatives for requested articles.
Whether it is activated or deactivated by default depends on the buyer setting under Administration > Organisation.
Automatically substitute unavailabilities
This function can only used with Order Pro suppliers and for orders. With non Order Pro suppliers, the articles can always be substituted.
If the option is enabled, 3 categories (Successor, Alternative, Exchange Part) are displayed, which are also activated by default. You can change how the supplier can substitute the articles.
There are even more functions in shopping cart options with which you can influence your inquiry and ordering process.
Delivery date
Can be set as mandatory by the supplier and will automatically appear in the header.
If the provider has specified the minimum and maximum date as well as the deadline, this will be displayed underneath. If no data provided, you will see a warning.
Order ID
Can be set as mandatory by the supplier and will automatically appear in the header. It is already filled, but the value can be changed.
Currency
It is automatically prefilled with the default value from the buyer as long as the supplier supports it acc. to his membership profile.
If not supported, the default value from the supplier will be preselect and the currency field will be highlighted.
Both parties can set up the default values under Administration > Organisation.
If the supplier answers with a different response than provided or even doesn't support it at all, the field will be highlighted as well.
Supplier warehouse reference
Specifies the warehouse from which the goods are to be sent.
This function can only be used with an Order pro supplier. The supplier can specify in the membership profil whether he supports this function for express and stock delivery method.
Storage location
Specifies the location where the goods are to be stored.
The supplier can specify in the membership profil whether he supports this function for express and stock delivery method.
Promotion code
Using this function, you can easily model more complex pricing variation scenarios.
You can use promotion codes transmitted to you by suppliers in their campaigns to benefit from occasional offers or connect you order to to specific contractual agreements.
Suppliers my hand over directly in request and order responses promotion codes to you to be used in subsequent order or rebate codes to claim rebate or existing credit at supplier’s side.
The supplier can specify in the membership profil whether he supports this function for express and stock delivery method.
Delivery suggestion cards
After you clicked on the Delivery suggestions button, you will see in the header up to 5 suggestions cards.
Each card includes following informations:
To send your message, you need to select either one of the delivery suggestion cards or select a delivery method from the dropdown menu.
The added articles and their corresponding answers from the supplier are displayed here.
Some functions / data may be restricted by Suppliers membership profile and user permission.
Here you can generally see the articles and the corresponding status.
Product Number
If the added article number has a different category, a corresponding symbol is displayed.
After you upload your order or receive the response from the supplier, the button Article Details appears. All you have to do is hover your cursor over the product number.
Availability
Here you can see the status of your items (e.g. quantity increased, available, etc.).
Quantity (QTY)
Here you can see your entered quantity for your article.
If the quantity has been changed by the supplier, the old and the new value will be displayed. Your initial input value will be sent to the supplier, if you don't change it to the new one.
Unit of measurement (UoM)
In this field you can see your entered unit of measurement for the article.The selection depends on what the supplier supports in his membership profile.
If the supplier provides are different one, you will see directly the new one and an icon in Availability.
TecDoc brand / Maker code
The supplier can specify in his membership profile whether he supports TecDoc brand (only possible with Order Pro suppliers) or Maker code.
In the Maker Code list you will only see the codes supported by the supplier.
Description
The article name, which was either specified in the order file or provided by the supplier.
Manual input is not possible
Delivery date
You can provide for your article a delivery date. Please note that it will only be sent in the case of an order.
If the delivery date has been changed by the supplier, the old and the new value will be displayed. Your initial input value will be sent to the supplier, if you don't change it to the new one.
If the supplier only provides the dispatch date after an order, the field will be renamed into Dispatch date and the related date will be displayed.
In the case the supplier provides for one article only the dispatch date but for the other one only delivery date, it will be renamed as well into Delivery / Dispatch date.
Warehouse
Supplier can provide the warehouse from which this article will be send.
Net price
Shows the single net price provided by the supplier for the article.
Net amount
Shows the total net amount provided by the supplier for the article.
Est. charge
If you used delivery suggestion, you can see for each delivery method the estimated charge, if provided from supplier.
Storage location
You or the supplier can specify the location where the article should be stored.
The supplier can specify in the membership profil whether he supports this function for express and stock delivery method.
Promotion code
Using this function, you can easily model more complex pricing variation scenarios.
You can use promotion codes transmitted to you by suppliers in their campaigns to benefit from occasional offers or connect you order to to specific contractual agreements.
Suppliers my hand over directly in request and order responses promotion codes to you to be used in subsequent order or rebate codes to claim rebate or existing credit at supplier’s side.
The supplier can specify in the membership profil whether he supports this function for express and stock delivery method.
Notes (former Freetext)
Provide additional information for your article.
The supplier can specify in the membership profil whether he supports this function for express and stock delivery method.
In the subline you see for your related article alternatives and if you used delivery suggestions as well all the available delivery methodes.
You also see the other informations like for the main article as well, as long it is provided by the supplier.
Mouse hover the specific article and the button Article details appears. Click on it to get more and detailed information about your main article or even related substitutions provided by the supplier.
Even after an import of your order you can see in article details your additional product numbers there.
Status
You can see here all availability status for the article, which you can see in the article table and as well response messages.
Product
Here you can find the additional article numbers, detailed delivery information and also the information from the article table.
Price & Conditions
In this category you will now have much more detailed information about the price, like net and gross prices, taxes, allowance and additional prices.
Taxes and Conditions can only be provided from an Order Pro supplier.
Administrator of the purchaser organization can restrict the price view for the users.
Missing net price permission: no visibility of net prices, taxes and conditions
Missing list price permission: no visibility of gross prices
Missing additional price permission: no visibility of additional prices
Measurements
Order Pro supplier can provide for the article the measurements.
Alternatives
See all related substitutions + additional information to it for your article.
Miscellaneous
Here you can find any other additional information such like promotion code.
In the header summary you can send out your message, see supplier information and more details (such as general status) about your inquiry or order.
Check availabilities (former Inquiry)
Ask your supplier about the availability for your articles.
Administrator of the purchaser organization can restrict the function for the user and the supplier in his membership profile for all his buyer.
If the business relation doesn't support the message type Inquiry, you also won't be able to use this function.
Delivery suggestions
With an Order Pro supplier, you can use this function to get various delivery options from the supplier.
Supplier can restrict this function in his membership profile for all his buyer.
Order
Send with this function your order to the supplier.
Administrator of the purchaser organization can restrict the function for the user.
Supplier can decide in his membership profile which kind of order type (express or stock) he supports and also the business relation has an influence on it.
With a non Order Pro supplier you will only see the total estimated net amount, but with an Order Pro supplier you will see much more detailed informations:
Total net amount
You will see at first the total net amount. If you click on the info icon, you can also see the total taxes and total gross price.
You need to have net price permission to see this information.
Conditions
The total amount of all allowances and charges will displayed. Freight charges are displayed in addition in the header summary but are also included in the conditions. If you click on the conditions info icon you see a list of all of them.
You need to have net price permission to see this information.
Measurements
See now the total amount of order lines, gross weight and gross volume.
In the status area you can see all related header response codes and the amount of modified / errored article. After an order you can also see the total amount of substituted articles.
The error and warning response code are linked to our error list wiki page.
See in which order your goods will be shipped. The addresses are provided from the supplier his response.
Example scenarios:
Order Pro supplier
| Scenario 1 (all addresses provided) | Scenario 2 (only Drop shipping not provided) | Scenario 3 (no Drop shipping and Warehouse / Outlet provided) |
|---|---|---|
| 1. Ship from (provided from supplier) | 1. Ship from (provided from supplier) | 1. Ship from (provided from supplier) |
| 2. Unloading Point | 2. Unloading Point | 2. Unloading Point |
| 3. Final address: Drop shipping | 3. Final address: Warehouse / Outlet | 3. Final address: Purchaser |
Non Order Pro supplier
| Scenario 1 (Warehouse / Outlet provided) | Scenario 2 (Drop shipping provided) | Scenario 3 (no third party data provided) |
|---|---|---|
| Final address: Warehouse / Outlet | Final address: Drop shipping | Final address: Purchaser |
In the notes you can see any additional provided freetext from the supplier.
In this area you can see the following information:
After the response from the supplier you will even see the contact number from supplier and the supplier order ID.
You no longer need to leave the basket to upload your order file.
Select in the basket first your purchaser organization and click on the + Import orders button afterwards.
When the purchaser organisation has not stored an IFD file, the order file can be selected directly. To obtain the template for the standard file, you can click on the arrow-down symbol next to the button.
If the purchaser organisation has stored at least one IFD file, the upload window will open.
Here you can select the category in which you would like to upload your order file or download and upload the template for the standard file.
The structure and file format are the same like in the Classic basket.
Click here for instruction about standard file import.
Click here for instruction about ifd import.
Depending on which ship-to data you have entered in your file, this will be transferred to the corresponding field.
Ship-to number only:
Number will be entered in Warehouse/Outlet.
If the business relation doesn't allow any ship-to number or only a specific one and yours doesn't match, it will not be entered in the basket (other data are not affected of it).
If the business relation has optional setting for the number, your Tecorganization need either a company profile or the number needs to be already entered in the business relation. Otherwise it won't be entered in the basket (other data are not affected of it).
Ship-to number + ship-to address:
Ship-to data will be entered in Warehouse/Outlet, same rules like for ship-to number only.
If the ship-to number already exists in the list, the address specified by the order file is ignored.
If ship-to address is not supported by the supplier, the number will still be entered in the basket but not the address.
Ship-to address only:
Address will be entered in Drop shipping.
If the supplier doesn't support ship-to address and drop shipping or supports only mandatory ship-to number, it will not be entered in the basket (other data are not affected of it).
More delivery methodes are now available with txml 5. As a result, the numbers and in some cases the names of them have also changed and are as follows:
| Number | Delivery methode | Type |
|---|---|---|
| 0 | Road (former StockOrder) | Stock |
| 1 | Road Express (former Express Dispatch) | Express |
| 2 | Rail (txml5 only) | Stock |
| 3 | Sea (txml5 only) | Stock |
| 4 | Sea Express (former Sea freight) | Express |
| 5 | Air (txml5 only) | Stock) |
| 6 | Air Express (former Air freight) | Express |
| 7 | Mail (txml5 only) | Express |
| 8 | Road (former StockOrder) | Stock |
| 9 | Courier Express (txml5 only) | Express |
| 10 | Parcel Post (txml5 only) | Express |
| 11 | Private parcel service (txml5 only) | Express |
| 12 | Pick-Up | Express |
| 13 | Overnight Dispatch | Express |
| 14 | Till nine | Express |
| 15 | Till twelve | Express |
| 16 | Till eighteen | Express |
| 18 | Courier (former Normal Dispatch) | Express |
Header
Line Level
You are still be able to upload your order file, but the data will not be taken over in the basket.
The same happens as well when the supplier doesn't support some specific fields (for e. g. Promotion code) or if the supplier party id is not known in the list.
Buyer Product No. and EAN Code cannot be changed afterwards.